Undertaking Matters of the Staff of Admin Branch
- Supervise and prompt disposal of all cases related to the Admn Branch.
- Ensuring efficiency of the branch and that all orders are carried out promptly and efficiently.
- Maintain close liaison with Regions on compiling reports of different nature.
- Checking up out-turn diaries of Admn Branch
- Assign jobs/ tasks to various members of the branch regarding proper maintenance of out- turn diaries.
Management of Biometric Attendance System
- Management of centralized Biometric Attendance Server
- Ensuring Installation of devices and connectivity to server
- Undertaking field visits on instructions of Line Manager when and where needed
- Providing hardware functioning reports to Line Manager
- IT background to check troubleshooting of any errors on software
- Maintaining communication with Biometric System vendor
Undertaking Routine Official Tasks/ Duties
- Disposing of routine cases orders/advice
- Preparing soft note sheets / projects files and processed to higher management.
- Ensure that the work flow from various allied offices is executed and on-word submitted under receipt.
- Preparation of Appraisal Forms and Up-dating Staff Profiles
- Preparation of appraisal reports of the staff of Admn Branch
- Collection and recording appraisal forms of Non-Management H/Qs Staff from various allied offices
- Enhancement of staff profiles according to their seniority, qualification, experience, trainings and skills
- Maintaining efficient record of Furniture, Stationary, Conservancy items
- Keeping accurate record of policy decisions and important files
- Maintaining record of work flow from different allied offices and to ensure that the works received are submitted to higher authorities well in time.
- Maintaining record of appraisal forms of the Non-management staff of H/Qs
Team-Work and Motivation
- Cognitive problem solving and decision making
- Facilitating and supporting team’s decisions
- Enhancement of intra-personal skills
Any Other Projects Assigned by the Supervisor Required Skills
AutoCAD, COMMUNICATION, Negotiations, Teamwork